MEETING NOTES 10

Day, date       : Friday, March 14^th 2014

Time              : 1. 5.45-6.47 PM

                       2. 7.00-7.25 PM

Place              : American Corner ITB Library

Agenda          :    1. Sponsor Affairs’ progress

2. Marketing deadline (printed ads and book program)

3. D-Day job description

4. Ad-com progress

5. PIC for the new tasks

Attendance    :    1. Aisyah Rahmayanti (19713042)

                          2. Aliyyah Sarastita Rusdinar (19713064)    

                          3. Amertya Ardya Oktoriano P. (19713009)

                          4. Arannisa Hanifauzia S. (19713114)

                          5. Ariesto Wijaya (19713188)    

                          6. Brian Charvia (19713166)

7. Desi Ratna Arimurti (19713172)  

8. Hubertus Nugroho Addo W. (19713088)  

9. Triana Apita Nugrahaeni (19713136)      

Meeting result  :

1. Sponsor Affairs' Progress

There are some revisions from the previous data. Until now, 22 sponsors have dealt. The details are listed below.

The swelling of sound and lighting fund make treasurer is running out of cash. Treasurer urges Sponsor Affairs to make the disbursement of funds faster. The filing of debt to SBM will be manage by Aliyyah Sarastita R.

2. Marketing Deadline (Printed Ads and Book Program)

PRINTED MEDIA DEADLINE

Based on the table above, members of Sponsor Affairs have to:

• submit the logo of sponsor no later than Thursday, March 13^rd 2014 at 05.00 PM
• submit the design of book event no later than Monday, March 17^th 2014

For banner, submission of logo could still be done until Monday, March 17^th 2014. Meanwhile, for sponsors that have not submitted their logos yet (or haven’t been making MoU yet), there will be a second loop of printing later.

3. D-Day Job Description

In the D-Day, there are still some jobs related to sponsors. They will explain further below.

- Booth 

There will be 2-3 members appointed each day to be PIC of the day for booths. They will be responsible to help sponsors to load their booth stuffs and stand by around if only they have trouble in their booths. As long as the booths are opened, the security will be the responsibility of the sponsors. 
Below is the PIC of the day for booths.

Friday	Saturday	Sunday	Monday
Desi	Triana	Aisyah	Arannisa
Brian	Aliyyah	Ariesto	Hubertus
Amertya

 



Note: Members who are PIC on sponsors that needs booth have to submit the detail of booth specification (Deadline: Wednesday, March 19^th 2014)

- Free ticket (RSVP) 

PICs of sponsors have to be ready in accompanying people from sponsor to have their seat and take look around (in case they wanted to). 
Note: The certainty of sponsors’ attendance must be reported to ticketing division (Deadline: Tuesday, March 18^th 2014) 

- Documentation for accountability report to sponsors 

Documentation related to sponsors benefit (t-banners, booth, etc.) will be done by each PIC.


TIMELINE OF JOB DESCRIPTION

 Note: Each member will have one of the three jobs above in each day.

4. Ad-com Progress

Ad-com will be presented for 2-3 minutes each before the opening by MC. There are two ad-com, those are:

1.      Lamalera

Lamalera ad-com will need 6 persons. It will be packed into a short-time fashion show of sweater and shoes.

2.      ENFYS Group

ENFYS Group ad-com will need 4-6 persons depend on its concept. We are still waiting the concept from people of ENFYS Group.

For ad-com actors, Vice Executive Producer has been opened recruitment. There will be 9 persons from ABC and 10 persons from DEF. Actors from ABC will play in Medusa show. Otherwise, actors from DEF will play in Hercules show. If further additional actors are needed, there will be closed-recruitment for SO members.
First meeting of actors will be held on Monday, March 17^th 2014. PIC of ad-com will decide rehearsal schedule later. 

 5. PIC for The New Tasks

Task	PIC
Documentation of Oddisey's book event, ticket, ID card, and crew's T-Shirt	Aliyyah Sarastita R.
Documentation of Oddisey’s billboard, poster, and flyer	Brian Charvia Arannisa Hanifauzia S.
Ask for radio script from Marketing	Amertya Ardya O.P
Documentation of Oddisey’s website	Triana Apita N.
Coordinate with Event about documentation of ad-com and door prize giving	Arannisa Hanifauzia S. Hubertus Nugroho A. W.
Coordinate with Marketing about video of sponsor logos that will be played in the opening of show	Desi Ratna Arimurti
Ask for Q-Card script from Event and coordinate with Event about the sponsor's jingle playing in the show	Ariesto Wijaya
Collect all datas	Aisyah Rahmayanti
Documentation of sponsor ads in social media	PIC of each sponsor

Posted by

Amertya Ardya Oktoriano P.

19713009