MEETING NOTES 9

MEETING NOTES 9

Day, date      : Wednesday, February 26^th 2014

Time              : 10.15 am – 11.27 am

Place             : Bengkok Canteen ITB

Agenda          :

1. Progress PIC due Monday, February 24^th 2014
2. The Remaining Proposal
3. Receipt Form
4. Memorandum of Understanding
5. Sponsor Affair Goes to Jakarta
6. Target (Additional Agenda)

Attendances       :   

1. Aisyah Rahmayanti (19713042) 
2. Aliyyah Sarastita Rusdinar (19713064)     
3. Amertya Ardya Oktoriano P. (19713009) 
4. Ariesto Wijaya ( 19713188)
5. Brian Charvia (19713166)
6. Desi Ratna Arimurti (19713172)   
7. Hubertus Nugroho Addo W. (19713088)   
8. Triana Apita Nugrahaeni (19713136)

Absent             :
Arannisa Hanifauzia Sa'ad (19713114) : attend to class in Unpad

Meeting Results    :

1. PIC Progress

• Every week, each member (PIC) must submit for each progress to Google Docs spreadsheet before Monday at 10 PM. The progress report should use English.
• The head of sponsor affairs must recap the PIC Progress, make a revision of Google Docs spreadsheet on the next day at 6 AM so the member can make a change later.
• The Google Docs revision should be neat and colored.
• Weekly progress of Sponsor Affair will be discussed after SHS class, thus will be done on Tuesday for 10 minutes at Payung SBM. 

2. Proposal

• Contact Person’s number revision: Aisyah Rahmayanti (087821080984)
• The previous CP number is still trying to be repaired.
• The remaining proposal is 15 and placed in the Arannisa’s car. There is no re-placing of the remaining proposal, it will be distributed to each sponsor affairs members. Each member must report to head for its use.
• The proposal is easy to break, ex: get wet or folded paper. We have to 

3. Receipt Form

• Receipt form is transaction slip for alternative sponsorship and donation from personal
• Materai is optional.
•  Procedure:

§  Meeting with sponsor’s company

§  Sponsor transfer the fund

§  The PIC ask for transfer receipt

§  Fill and signed the receipt form

§  Receipt collection to the treasure. (PIC coordinate with head of treasurer: Brian, Ariesto, Triana)

4. Memorandum of Understanding (MoU)

• The fixed format is already sent to each member’s email.
• PIC coordinate with secretary about the MoU format: Aliyyah, Hubertus, Aisyah

5. Goes to Company in Jakarta / Bandung

• Depends on each member (meeting up with the sponsor)
• Search for the company address and the route first before goes to Jakarta. 
• Transportation and the driver from Sponsor Affair’s car or likely Operation.
• Ask secretary to make an information letter addressed to Lecturer or Tutor.
• Gasoline and Toll receipt will be paid because it’s already included to our budgetary funds. 

6. Target

• Group (Sponsor Affair division)

§  Rp182.000.000,00 based on budgetary funds.

§  In the form of fresh money or product. Fresh money reduces the number of the target, product isn’t reduces. The benefit to sponsor whom gives money will be calculated to the number.

§  The member also can reduce the budgetary funds by looking for vendor (ex: costume, logistic, etc.) with the aim of getting low price than normal.

• Individual

§  Each team members are obliged to successfully sign at least 3 deals (in form of fresh money or products) from 3 different companies.

Aisyah Rahmayanti

19713042