Meeting Note 1

Day, date        : Wednesday, January 29th 2014

Time               : 3.30 p.m - 5.00 p.m

Place              : Room Tutorial 2F

Agenda          : 

1. Deciding sponsorship proposal content.
2. Revising sponsorship package plan.
3. Planning strategy to attract sponsors.
4. Deciding Person In Charge (PIC) for each task.
5. Deciding the whole targets of sponsorship affairs.

Attendances      : 

1. Aisyah Rahmayanti (19713042) 
2. Aliyyah Sarastita Rusdinar (19713064)     
3. Amertya Ardya Oktoriano P. (19713009) 
4. Ariesto Wijaya (19713188)     
5. Brian Charvia (19713166) 
6. Desi Ratna Arimurti (19713172)   
7. Hubertus Nugroho Addo W. (19713088)   
8. Triana Apita Nugrahaeni (19713136)      

Meeting results    :

1. The agreements that have been conducted in January 27th, 2014, were not included in the sponsorship proposal. They're only used as general guidance for sponsorship affairs. Detailed agreements for each company depend on future negotiation, and will be included in the MoU.
2. The sponsor package plan was reformed. The details of the new plan is attached in this note.
3. The quota for the number of company that can buy Platinum and Gold package was decided, 3 companies for Platinum, and 5 companies for Gold. We put the numbers to attract company easier to buy our premium packages.
4. The list of Person In Charge (PIC)

Task	PIC
Confirming the idea to use Ad-com for advertising Sponsor with Mr. Benny Yohanes.	Brian Charvia
Creating and designing new blog of Sponsor Affairs Division.	Amertya Ardya O.P
Coordinating with Treasurer and ensuring that the financial report is finished on time.	Aisyah Rahmayanti Aliyyah Sarastita
Asking for additional database of sponsor links to Evelyn Melindra (Tutorial 1D).	Ariesto Wijaya
Completing the database of sponsor links from SBM2016 students Tutorial A, B, and C.	Arannisa Hanifauzia
Completing the database of sponsor links from SBM2016 students Tutorial D, E, dan F. Collecting information about printing techniques from sponsor benefits from previously existed proposals.	Hubertus Nugroho A. W.
Asking for videos of Oddisey 2013 to its show organizers, for the interest of future presentation.	Desi Ratna Arimurti

            5. The targets of Sponsorship Division can be seen here.

ATTACHMENT

2nd PLAN OF SPONSORSHIP PACKAGE

BENEFIT	PLATINUM	GOLD	SILVER	BRONZE
Printed Ads
Baliho	Size XL	Size L	Size M	Size S
Umbul-umbul	Size XL	Size L	Size M	Size S
Banner/spanduk	Size XL	Size L	Size M	Size S
Poster	Size XL	Size L	Size M	Size S
Flyer	Size XL	Size L	Size M	Size S
Booklet	Size XL	Size L	Size M	Size S
Tiket	Size XL	Size L	Size M	Size S
Kaos panitia	Size XL	Size L	Size M	Size S
ID Card	Size XL	Size L	Size M	Size S
Umbul-umbul (self-provided)	7 bendera	4 bendera	2 bendera	1 bendera
On The Spot Ads
Company’s video	√	√	-	-
Company’s jingle	√	√	-	-
Ad-com	√	-	-	-
Ad-lips MC	4 times/day	3 times/day	2 times/day	1 time/day
Booth
Brochure spreading privilege	Will be attached on booklets	4 days (self-spreading)	3 days (self-spreading)	2 days (self-spreading)
Public Relation
Logo and content on website	Size XL	Size L	Size M	Size S
Social media ads*	√	√	√	√
Radio ads	Will be announced in every broadcast
Magazine ads	Size XL	Size L	Size M	Size S
Free entry tickets
VALUE	Rp45.000.000,00	Rp30.000.000,00	Rp18.000.000,00	Rp10.000.000,00

P.S.: 

• * signs show that there will be further discussion.
• Booth and free entry tickets benefits will be further coordinated with related division (venue preparation and ticketing).

by Amertya Ardya Oktoriano P.

19713009/1F