Meeting Note 5

Day, date             : Thursday, February 6 2014

Time                  : 06.00 pm - 08.00 pm

Place                  : Richeese Factory,  Dipati Ukur Street

Agenda          :

1. Progress of proposal
2. Progress per PIC
3. The Format for Text Messages and Email
4. The format for Meeting Notes

Attendances       :   

1. Aisyah Rahmayanti (19713042) 
2. Aliyyah Sarastita Rusdinar (19713064)     
3. Amertya Ardya Oktoriano P. (19713009) 
4. Arannisa Hanifauzia Sa'ad (19713114)
5. Ariesto Wijaya ( 19713188)
6. Brian Charvia (19713166)
7. Desi Ratna Arimurti (19713172)   
8. Hubertus Nugroho Addo W. (19713088)   
9. Triana Apita Nugrahaeni (19713136)

Meeting Results  :

1.      Proposal Timeline

a.       Will be finalized by tomorrow, Friday 7 Feb 2014 and will be signed by Mr. Budi, Mr. Pri .H, and Mr. Sudarso

b.      Signatures will be scan for duplicate proposals

c.        Starting to spread and give the soft copy of proposal for companies

d.      Deadline for Printed Proposal: Saturday, 8 Feb 2014

Listing the supporting items for Sponsor Approach such as:

·         Video and documentation of Oddisey 2013

·         Details finance/ treasurer report

·         Letter of terms and condition

·         Letter of permission to company from SBM ITB

Here is the step on how to request the Application Letter:

·         Open the SBM e-mail – https://www.google.com/a/sbm-itb.ac.id/

·         Choose Sites and search “Bachelor of Management in searching tab

·         Click Bachelor of Management and Choose “Application Forms” https://sites.google.com/a/sbm-itb.ac.id/bachelor-of-management/

2.       PIC Progress

All of us (PIC) are still adding the company list that will be contacted and link from friends (Still counting for company listing)

 Realization of Previous Task

Task	PIC	RESULT
1.Booth Preparation	-Addo Wibowo -Aliyyah Sarastita	Coordinated with operation division. As a result: 10 booths are possible with size 3x2 m2
2.Covering Letter	-Aliyyah Sarastita -Arannisa Hanifauzia	Online request ( follow the steps) and will be process in One day (office hours)
3.Oddisey 2013 Documentation Disc burning and editting	Desi Ratna Arimurti	Final Step and waiting to be burned
4.Sponsorship List	- Triana Apita - Ariesto Wijaya - Brian Charvia - Desi Ratna - Aisyah R	Already confirmed and still listing
5.Proposal Revision	-Amertya Ardya -Aisyah Rahmayanti	The proposal still require additional revisions
6. Ad com Confirmation	Brian Charvia	Approved by Mr Benjon with the late confirmation on Week 6.
7. Updating Meeting Notes and blog	Brian Charvia	UPDATED !

3.      The Format for Text Messages and Email

*INDONESIA LANGUAGE*
SMS

Selamat (pagi/siang/malam) Bapak/Ibu……..(nama),
Saya…….(namakita) dari panitia ODDISEY 2014.
Saya mendapatkan nomor Ibu/Bapak dari Bapak/Ibu….. (nama link mahasiswa).

Maaf sebelumnya jika mengganggu waktu Bapak/Ibu. Saya ingin mengajak perusahaan Bapak/Ibu untuk menjalin kerjasama dengan ODDISEY (Opera and Drama Inspired by SBM ITB for Education and Charity) 2014. Kira-kira kapan Bapak/Ibu ada waktu untuk bisa saya hubungi melalui telepon?

Terima kasih.

EMAIL

Selamat (pagi/siang/malam) Bapak/Ibu……..(nama),
Saya…….(namakita) dari panitia ODDISEY 2014.
Saya mendapatkan email Ibu/Bapak dari Bapak/Ibu….. (nama link mahasiswa).

Maaf sebelumnya jika mengganggu waktu Bapak/Ibu. Saya ingin mengajak perusahaan Bapak/Ibu untuk menjalin kerjasama dengan ODDISEY (Opera and Drama Inspired by SBM ITB for Education and Charity) 2014.
Jika Bapak/Ibu berkenan, bolehkah saya meminta nomor telepon yang bisa saya hubungi untuk membicarakan hal ini lebih lanjut?

Terima kasih.

4. The format for Meeting Notes

*INDONESIA LANGUAGE*

MEETING NOTE X

Day, date                  : Day Month Year (i.e 3^rd March 2014)

Time               : Using  AM/PM not WIB (i.e 1 p.m – 2.30 p.m)

Place              :…………………

Agenda          :

            1.

2.

Etc.

Attendances :

1.      Full Name ( NIM)

2.       

Etc.

Meeting Results

Will be explain per point and using table for PIC results

Posted by:

Author’s name and NIM

ADDITIONAL:

Deadline for Saturday, 8 February 2014:
Hard copy of proposal / Proposal Printed

Deadline for Sunday, 9 February 2014:
Final listed Contact Person of Companies that will be contacted by Monday.

Sponsor Affairs Target:
We work as team. And for self motivation and awareness, each of us has to deal with at least 3 companies.

Sponsor Affairs Weekly Target:

Our Target for the Cash is Approximately Rp 182.000.000 for Oddisey 2014.

The total amount of money will be completed by weekly target:

Week  4 = Rp 67.500.000
Week  5 = Rp 67.500.000
Week  6 = Rp 27.000.000
Week  7 = Rp 20.600.000

*We use Week 3 for Companies’ Confirmation

Wish All the Sponsor Affairs Members Succeed in Getting Sponsors

Posted by: BRIAN CHARVIA

         19713166